Volunteer Waiting List

  • But before signing up for the waiting list, please ask yourself the following questions:

    • Can I be available with only 2-3 days’ notice?
    • Am I willing to help on any of the volunteer shifts?
    • Will I actively check the email account I used on the form and respond promptly when contacted about openings?

    If you answered “NO” to any of these questions, you should not sign up for the Volunteer Waiting List.

    This year the waiting list will not ask you to rank your preference of the different shifts. The Volunteer Coordinator will reach out to folks in order of signing up to fill vacancies as needed. You can choose to decline the offer when contacted, but you will then forfeit the opportunity to volunteer at this year’s conference. The Volunteer Coordinator will not contact people on the Waiting List repeatedly for openings on different shifts. The Volunteer Coordinator manages over 350 names to fill the six volunteer shifts and ensure all tasks to support the conference are covered; she is not able to contact each person several times or accommodate requests to fill an opening for only one of the shifts.

    In late October, the Volunteer Coordinator will begin confirming availability with folks already signed up on the original lists. This process takes time. The Volunteer Coordinator may not contact people on the waiting list until just a few days before the conference. Sometimes, there is more notice, but not always. And, there is no way to know which shifts may have openings that need to be filled.

    All of us at the MA Conference for Women want to thank you for your flexibility and interest in helping us make 2019 the best conference ever.

    Important Notes

    • There are six volunteer shifts outlined below. In exchange for your helping us on any one of the volunteer shifts, you will receive free admission to the conference. Your conference pass will provide access to all conference offerings that do not interfere with your volunteer duties; it also includes lunch and the opportunity to hear our keynote speakers.
    • After you complete and submit the waiting list form, you should receive an email generated by the website to confirm that your submission was registered. If you do not receive such an email within 24 hours of submitting the online form, please go back onto the site and try resubmitting your form using the same email address. The system will either take the second try or indicate that the email has already been registered – either way your submission is confirmed. You do not need to contact the Volunteer Coordinator.
    • There are only a few tasks that do not involve walking or standing on the day of the conference. Anyone who needs to sit or has other restrictions is asked to make a note in the comments box.
    • If you are interested in helping with Resume Review or Career Coaching, you should not sign up to volunteer here. You should email [email protected] for more information.
    • You do not need to sign up for the conference separately. Your registration is handled through the Volunteer Coordinator.

    Bag Stuffing (12/10/19) – Two Days before the Conference

    Duties Include: stuffing conference goodie bags, working on name badges, delivering materials to session rooms, assisting with speaker materials, etc.

    Dress: Casual, comfortable clothes and shoes that support a lot of standing and walking.

    Day Before (12/11/19) Volunteer Shifts

    Duties Include: working on name badges, delivering materials and flowers to session rooms, assisting with speaker materials, putting flowers on tables, etc. OR helping with Workplace Summit and Opening Night events.

    Dress: Casual, comfortable clothes and shoes that support a lot of standing and walking.
    If you help with the Workplace Summit and Opening Night events, we request you wear white and black (i.e., black pants and a white blouse or sweater) or all black. No jeans or graphic t-shirts. Comfortable clothes and shoes that support a lot of walking are a must.

    Day of Conference (12/12/19) Volunteer Shifts

    Duties Include: speaker escorts, session timekeepers and room monitors, handing out conference bags and helping with booking singings and other activities in the Exhibit Hall.

    Dress: All volunteers are requested to wear white and black (i.e., black pants and a white blouse or sweater) or all black. No jeans or graphic t-shirts. Comfortable clothes and shoes that support a lot of walking are a must.

  • Accepted file types: jpg, jpeg, png.
    You are invited to upload a photo to help Amy B. put a face with your name.
    The alternative meal will satisfy vegan, vegetarian, and gluten-free needs
    By checking this box, I commit to volunteer at the Conference in whatever way I'm needed during my timeslot. I will also do whatever I can to promote the Conference to my contacts in advance of the event. In exchange, I will attend the conference for free. I understand that professionalism and a positive attitude will be expected at all times.
  • This field is for validation purposes and should be left unchanged.

Subscribe to e-News