Frequently Asked Questions

2019 Attendee Information

Sold Out

The Conference, Opening Night, and Workplace Summit are all sold out and there will be no further tickets available for purchase.

Livestream tickets of the Conference (December 12) will still be available through Dec. 10 at 5pm Eastern.

Name Badges / Tickets

You should arrive at the Workplace Summit or Conference with your printed name badge as it is your ticket for entry.  For Opening Night, you need your printed ticket. All attendees print their own name badges or tickets.  If you have a problem printing them come to registration starting at 7am conference day and we will print it for you.

The main registrant for a group of people has been instructed to email the badges to each person in the group for them to print themselves. 

If someone else registered you or bought your ticket, and you are not the “primary” registrant, please contact the primary registrant for your badge.  Only the primary registrant was given a username and password for login to email out the badges.

Primary registrants: to print name badge(s), login to your account. (Login information was included in your confirmation email.) Click on the “Name Badges” button. Next to your attendee names, Choose “Email Name Badges.”

Lanyards and badge holders will be provided at the conference.

Special Meal Requests

The deadline to request special meals has passed, and final numbers have been given to the caterer. However we still want to try accommodate your needs. Please email [email protected] with your request, and understand that we cannot guarantee any special meal accommodations at this late date.

If the lunch doesn’t meet your needs due to restrictions, allergies or you simply want something different, you may bring your own lunch with you.

Cancellations / Replacements / Name Changes

All tickets are non-refundable, however you may transfer your registration to someone else. Simply login to your account and Edit the badge name, then email it to the new attendee for him/her to print.

If you were registered by someone else and can no longer attend, the primary registrant technically owns that ticket / name badge and only they can make any changes – please contact the person who registered you.

Changes can be made to attendee names until the conference begins.

If you have changes to attendees the day of the conference, please send the attendees to registration for new badges (with some sort of documentation that they are to replace someone else). Registration will open at 12 noon December 11 and 7:00am Conference day.

The Official Conference App  – MassWomen

The app, sponsored by Cisco, is now available for free on all platforms. Download here.

Note that the app is not related to your registration. You have not been assigned a username or password for the app. All users will need to create a username and password the first time they login to the app. Choose “Sign Up.”

Breakout Session Choices

All breakout sessions – and the morning general session – are first come, first served seating. There is no pre-registration for breakout sessions. Please check the Agenda to decide which breakout sessions interest you most, and have a backup in mind in case that one is full when you arrive.

You may create a personal schedule in the App of your session choices however this does not register you for or guarantee seating in any specific breakout session.

Nursing Mothers

We do have nursing mother’s rooms with privacy screens, extra electrical outlets and a refrigerator for storing pumped milk.  Locations are printed in your program you’ll receive onsite.

Bag Check

We have a coat check in the North lobby which also accepts luggage. It is $3 cash per item.

Backpacks

Laptop bags, backpacks and purses of all sizes are allowed. All bags are subject to search when you enter through security.

Hoping for Tickets

The conference sold out the day we opened registration back in June and we do not have tickets available for sale.

Please check our Facebook page and the MassWomen app for people who may be looking to sell or donate their tickets last minute. Any transactions are private, and the conference does not assist in matching up those looking for tickets with those selling tickets.

Occasionally, if we become aware of no-shows on Conference day, we do our best to make those tickets available for purchase. Please check our website, Twitter and Facebook on Conference day if you hope to attend. If this happens it is usually around 10am and usually a very limited number of tickets available first-come first served.

 


When is the Conference?

The 15th annual Massachusetts Conference for Women will take place on Thursday, December 12, 2019. 

Opening Night at the Conference will be held the evening before, December 11th, from 5:00 to 9:00 pm. (This is a separate, ticketed event.)

The Workplace Summit will also be held December 11th, from 1:00 to 5:00 pm. (This is a separate, ticketed event.)

Where is the Conference?

Boston Convention and Exhibition Center
415 Summer Street
Boston, MA 02210
massconvention.com

How much is a ticket and what is included?

    • Opening Night: $40
    • Workplace Summit: $75
    • Conference: $199 each/ $1,990 for a table for 10 (Please note we are not offering tables of 12 for the 2019 Conference)

A ticket to the main (Dec. 12) conference includes:

    • Seated lunch
    • Two main keynote sessions
    • Three breakout sessions featuring more than 15 topics to choose from
    • Afternoon small group “roundtables” and networking opportunities
    • Access to the Exhibit Hall all day
    • Access to the Career Pavilion (including one-on-one career coaching and resume review), Health & Wellness Pavilion, Community Connection Pavilion and more

How do I register?

Tickets for the 2019 MA Conference for Women are now sold out. Consider purchasing a Livestream Ticket.

Please sign up for our mailing list to receive news & reminders for upcoming events.

Registration Tips
Because tickets to the main conference typically sell out within minutes, there are a few things you should do to maximize your chances of getting one:

  1. Sign up for our email list and add [email protected] to your address book to help our messages get through to you.
  2. Pay special attention to our emails in May and early June; we always send a “save the date” email about a week before registration opens. Registration opens up to seven months in advance of the conference date.
  3. Put registration on your calendar for the morning. Though subject to change, we try to open registration at 9:00 am Eastern. The 2018 Conference sold out just a few minutes after 9:00 am and left many people disappointed because they had waited until later in the day to try to register.

Please read our Registration FAQ before registering. For any additional help, email [email protected]

How do I become a sponsor?

Contact Marlyse Fant at [email protected].

How do I become an exhibitor?

Find more information and an application form on the Exhibitors page. For other questions, please email [email protected]

Who is speaking this year?

See the speaker page here; speakers will be added as they are confirmed. Please join our email list and follow us on social media for the latest information.

How do I become a speaker?

Please visit this page for information on speaking at the Conference.

How long is the Conference?

The Conference hosts three distinct events spread out over two days. (Tickets for each event must be purchased separately.)

The main Conference is held on one full day from 7:00 AM – 5:00 PM.

We also host an “Opening Night” event the evening before the Conference, from 5-9pm, and a Workplace Summit on diversity and inclusion best practices earlier that afternoon. See below for details.

What should I wear/What may I bring?

Attendees generally wear business casual attire. During the day, you will be moving throughout the convention center, including up and down stairs, so wear comfortable and appropriate clothing and shoes. You will receive a Conference bag upon arrival to hold all of your program materials.

Past attendees have found it helpful to bring any of the following: business cards, current resume (if you’re participating in our resume reviews/coaching sessions), phone/laptop/tablet + charger, paper/pen for taking notes, a light snack (the keynote luncheon starts at 1:00pm), and a bottle of water.

Backpacks are allowed into the convention center; however, due to increased security measures in recent years, bigger bags may delay your entry slightly.

 

What is Opening Night?

For the fifth year in a row, we’ll open up the Exhibit Hall the night before the Conference to host a kick-off celebration. This is a separate ticketed event that is not included in your main Conference registration.

On December 11th from 5-9 pm you can enjoy meeting speakers, author signings, the opportunity to support women-owned businesses and local charities, and live entertainment while making great contacts before the big day. Food and drink will be available for purchase. Learn more.

What is the Workplace Summit?

The fifth annual Workplace Summit will be held on December 11th from 1-5pm at the Boston Convention & Exhibition Center. This is a separate ticketed event that is not included in your main Conference registration.

The afternoon of lectures and workshops is designed to bring thought leaders together in one place to educate mid-level managers, executives and HR professionals about strategies to achieve inclusion and diversity in the workplace. Both men and women are encouraged to attend. Learn more.

How do I get my badge?

A few weeks before the conference you will be able print your own badge from your registration, and also email badges to your guests for them to print (if applicable). Instructions for doing so are included in your confirmation letter.

What if my plans change?

All tickets are non-refundable. However, you may transfer your ticket to another party easily at no charge. Please refer to your confirmation email for instructions on how to log in and change attendee names.

Seating

Seating is done on a first-come, first-served basis except for the lunch session. If a table is purchased, assignments are made based upon registration date; individual seats are also assigned by date and multiple guests within a single reservation will be seated together. Unfortunately, requests for special seating cannot be accommodated.

Special Needs

The Conference does its best to accommodate attendees with special needs. All such requests must be made in writing and received by November 10th. Please fax your request to (512) 532-0920 or email it to [email protected].

Are there volunteer opportunities for the MA Conference for Women?

Yes! We depend on volunteers to keep things running smoothly. In exchange for their time and effort, volunteers are given complete access to Conference offerings outside of their shift schedule. Visit our Volunteer page for everything you need to know about signing up.

Are men welcome at the conference?

Most warmly! If you want to go fast, go alone. If you want to go far, go together. We believe that gender partnership is the surest way to workplaces that work for everyone. While the majority of our attendees are women, men are starting to attend in greater numbers and typically find the day’s programming unique and enlightening.

Who produces the Conference?

The Massachusetts Conference for Women is a 501(c)3 organization, Tax ID#20-2699177. Meet our volunteer board members.

I have another question. Who can help me?

Visit Contact Us for a list of contacts who can help.

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