Exhibitor Info Hub
Welcome to the exhibitor information hub! Here you will find important information that will help make your exhibitor activation a successful and manageable experience.
Move in / Move out Directions & Instructions
Move in on 12/11: To access the loading dock, you MUST check in with the marshalling yard gate to receive a pass prior to proceeding to the docks. You will be giving 15 minutes for active unloading. Then, you will need to move your car to the parking lot adjacent to the building. Parking is $25 a day and cars may NOT be left overnight.
***NEW THIS YEAR***
Move out on 12/12: To access the loading dock, you must FIRST come to the exhibitor check in desk after your booth is packed up to receive a LOADING DOCK PASS. Passes will be handed out starting at 5pm. Do NOT go to your car until you have a pass or you will be turned around.
Exhibiting Information
General Information
Including info on setup, teardown, ordering electrical, internet and a link to the full exhibitor kit.
Rules & Regulations
Detailed information regarding exhibiting rules & regulations
Layouts
Click above to see the current layout. Our show is divided into HUBs: Learning, Community, Wellness, Career and Women-Owned Business. If you feel you have been assigned to the wrong HUB, please notify us immediately and we will look at the possibility of changing your HUB. Note that the layout is subject to change until show day and the Conference reserves the right to move your assigned booth space, if necessary.
*Blue boxes inside booths are electrical ports and will only be activated IF exhibitors orders, and pays, for electricity.
Agenda
For the most updated version of our attendee schedule, view our Agenda page. Remember, the sessions are available to attendees only, and your exhibit hall only passes do NOT grant you access. If you are interested in attending the sessions, be sure to purchase attendee tickets separate from your booth, but do it soon as we are just about to sell out!
Busiest times in the exhibit hall will be 8:00am-10:30am and 1:15pm-5:00pm.
Food
Food for exhibitors will be available for purchase on show day only. Your booth does not include any food.
Food for distribution is limited to the manufacturer or distributor of the food item and is subject to strict rules and health department fees. Advanced permission to distribute food or beverage must be provided at least 30 days in advance by the Conference for Women, Pennsylvania Convention Center, and the Philadelphia Health Department. For those who are interested in sampling food onsite please contact us by 11/10 to receive more information.
Lead Retrieval
Each attendee badge has a QR code that includes their name, email and company. You can use your own QR readers, or purchase our app through Captello. The Captello app will provide you with a list at the end of the day of all badges that you scanned as well as the ability to email and track information regarding these attendees. Captello has provided us a discounted price of $400 with unlimited devices. For more information on how to purchase, please email us: [email protected].